Welcome! Some of the data transfered over, (merit badges, etc.). In Scoutbook, if you are a Troop Admin, then you should be able to go to your main Troop page, and then click on Quick Entry. Choose from either a dark or light theme for your site. Scoutbook scheduled calendar reminders have been temporarily disabled. Reports: You will need to manually move this data. This took a while. Please Parse the activity report into something appropriate for Scoutbook. The Scouting app is available for download on You can make updates to your data while at the meeting/outing and later sync these changes with the main database on your Web 2.0 site. Work fast with our official CLI. When you generate the Court of Honor report, you can also choose to have the system automatically print award cards for all of the ranks/badges on your report. I know of some units that have just aggregated the data for each Scout and created one entry. We are not fully done yet. It contains information about each scout in your troop and his parents. To me, activities are events, not advancement. Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific den, etc.). No response so far, unfortunately. https://www.scoutbook.com/mobile/forums/frequently-asked-questions/3852/scoutbook-csv-data-import/. Go to your unit page in Scoutbook. Without the BSA giving us a clear statement of their intent, or even an explicit long-term plan, were left to either speculate and try to prepare as best we can, or just grab the tiger and hold on for dear life. The program includes standard BSA training courses but you can add your own local or custom courses as well. From the first knot tied to final hours of service performed, Please remember that the database(s) and what is displayed to the user (the user-interface programs to data in databases) are different things. Click on MB Counselor List. How To's, and so much more! are required to use their credentials from my.scouting.org to sign-in to Scoutbook. Merit Badge Counselors: This is currently an unknown. If they have not already done so, ask one of your Key 3 (Scoutmaster, Committee Chair, or Chartered Org. You can even Advancement may be a byproduct of these activities, but I would argue it shouldnt be the purpose. Once a Scout is no longer active with your unit, their information (which is still in the database and is NOT lost) is no longer available to the unit. View your unit activity details directly in your personal Gmail or other calendar. Shows how to export your data from TroopMaster 2016 and fix any membership links and then importing to TroopMaster Web 2.0 send text messaging alerts to Scouts and parents, easily access Parse the exported scout data file into something appropriate for Scoutbook. As a result, the pseudo-adult-leader method might not work. If an individual you believe is an MBC, they may not be properly registered. Easily import your data from PackMaster 2016 so you can get started in your new program. Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. Unit Leadership Unit Activities (Many Participants) Unit Leaders, Unit Key 3, Unit Advancement Chairs and Key 3 Delegates are each invited to create and approve unit activities, each containing many participants. This topic was automatically closed 7 days after the last reply. Note that if I did not know Python, our only data from Troop Master Web would be those PDF reports for each scout. The program includes standard BSA training courses but you can add your own local or custom courses as well. Merit Badge Counselors: This is currently an unknown. The scripts in this repository represent many hours of trial and error In Scoutbook I had to enter their leadership history by hand. and our In addition, I personally find the IA2 interface far less intuitive than the Scoutbook one, although each has its own idiosyncracies. Im not sure if I can pull similar reports from IA. Apple Gone are the days of juggling den leader guides and other Date Format: MM/DD/YYYY Track training on your members to easily see who is properly trained and who is missing or needs to renew specific courses such as YPT. We just had to enter some updates. Or you can go to individual Scout Advancement pages and add them that way. can all be specified for each activity. Emailing Non-Scouts - We have quite a few scout alumni and others who are on our Soar email lists. User Accounts/Passwords This is interesting data on camping and activities. But And if your Scouting adventures take you off the grid, this app's offline capability allows you to access advancement data anywhere at any time. We are currently doing it manually, but we have so many people in the Troop that it might take forever. The program includes standard BSA leadership positions but, if your unit has defined it's own custom postions, you can add them to your selection list. I wrote a custom Python program to convert the data to CSV. Check Include field names as first line of export Good to see this can be integrated. Because Scoutbook is so limited in its ability to communicate with unit members, parents and does not allow you to maintain contact with unit alumni, my Troop uses both Scoutbook and SOAR. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. parse_activity_report.py In 2016 they had an automated process for importing some Scoutbook export/backup files. NOT for former scouts. certainly import your Troopmaster files and Scoutbook does support Check Include field names as first line of export Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. to use Codespaces. Also how do I input merit badges, ranks and service hours, camping information? It is this initial migration/import to get things started that is needed. Now its all right here in Scoutbook! Merit badge counselors should be registered with your council, and Scoutbook is supposed to update MBCs from ScoutNet. It might be a way to avoid manual maintenance. I wasnt aware of this. Also, if you havent been following the discussions on the relocation of the camping/hiking/service logs from Scoutbook (scoutbook.com) to IA2 (scoutbook.scouting.org), its probably worth a look through. We only support uploading advancements.csv file imports. One of the hardest parts about converting from Troopmaster to Scoutbook for a Scout Troop is the transfering of data. Google group). You cannot delete them. Use please use Internet Advancement upload feature to upload your initial advancements to Scoutbook. As @Stephen_Hornak noted, its not possible to import activity records to IA2. Is there someone out there who is a live person resource that can offer tricks of the trade answers to questions? ok, thanks. I called my council and they said that there will be some paper form that we will have to fill out for each counselor and submit it, and they will be auto-magically entered into Scoutbook, but as of this writing this process is unclear. Easily create login settings for each of your members and assign them to a User Group. This guide is to assist a unit in transitioning from another 3rd party application to Scoutbook. Step 3: Go to the Unit Scout receiving the transfer, and click. The only choice for unit management accessible both on and offline allowing access to your data even when you're not connected to the internet. If not, what have others here done to accomplish these things? Easily create groups of members to include on specific reports. Our new desktop version of TroopMaster can be used either in conjunction with Web 2.0 or as a complete stand-alone product for units who prefer desktop software. There is nothing more rewarding than helping Scouts through Transfer Method from Troopmaster to Scout Book For those of you who transferred over from Troopmaster to Scout Book, how did you transfer all of the individual dates and data? communicate with parents of absent Scouts about what their kids Track full details on your scouts' Ranks, Merit Badges, Special Awards, and more! Thank you for your thoughts. I am the advancement coordinator for our troop and we have always used Troopmaster Web. I am a competent Python programmer. }. Our scout troop wants to transition form TroopMaster to Scoutbook. Your unit roster Scouts and Adults should already be in Scoutbook. I want to simplify things and move everything to Scoutbook. Press the Export button to create a file. My pack uses SOAR for calendar and communication and Scoutbook for advancement. Easily stay in contact with your unit through email. Track details for service and activity totals for members transferring to your unit from a previous unit. robmba 1 yr. ago. Scouting units have many people who they need to keep in contact with on a regular basis. We are currently doing it manually, but we have so many people in the Troop that it might take forever. It has been several years since I looked into it. Select the unit whose scouts you wish to export. To add new advancements, you can go to the main troop or patrol page and then use Quick Entry. Powered by Discourse, best viewed with JavaScript enabled. need to do at home to get caught up. Merit Badges: This was also mostly up to date already (same as ranks). Advice on migrating from SOAR and Troopmaster to Scoutbook Scoutbook Using Scoutbook CharlesPyne May 20, 2020, 7:49pm #1 Hi All, Our troop is currently using SOAR for calendar and email notifications. Edit and manage activities and events for your unit. I was wondering if there was any easier methods. For more assistance, see the getting started guides here. All the records should automatically be there, as Scoutbook is integrated with the national Internet Advancement system. You should treat this as a starting point and Former scout information will have to be kept in Troop Master for historical purposes if needed. When members transfer to your unit, quickly import their records from a transfer file they can get from their previous unit. TroopMaster allows you to export data to a text file which can be uploaded to TroopWebHost. Our only blocker for full adoption are service hours and camping nights. Welcome! Just a heads up, though - all content, information, and opinions shared on this forum are those of the author, not the BSA. .jumbotron .section-inner { What is Den Leader Experience? Its probably important that whomever is going to be doing the administration become familiar with how the logs work now, since it is a significant departure from how the logs previously worked in Scoutbook. Details on your adults' Personal Data, Medical/Emergency Contact, Vehicles, Training, and more! Details on your scouts' Personal Data, Medical/Emergency Contact, Parents, Vehicles, Order of Arrow, and more! Control which areas of the database each user group can view and/or edit and which members they can access. Also note that some events like Philmont will probably already be there. Select "MM/DD/YYYY" as your date format. Easily remove a group of activities such as 'all meeting over 5 years old' to keep your list more manageable. Thanks. We are now manually entering all 250 events into Internet Advancement. We are also using Troopmaster for Advancement. In other words, you can create Summer Camp 2019 once, then add all the Scouts that attended, instead of adding Adam: Summer Camp 2019, Bert: Summer Camp 2019, Charlie: Summer Camp 2019 etc. So I would have all advancements, merit badge, service, camping etc. Whether you're just getting started or have a number of new members joining your unit at the same time, our Quick Data Entry option allows you to enter basic data for a group of members all at once to quickly add them to your database. adult.py Ive always preferred to be prepared, even when I turn out to be prepared for the wrong thing. In the new activity logs, you can create one activity and add all the Scouts at once, instead of having to add each activity for each Scout. Visit If they do not, thats a good proposal to make to them. Parse the exported adult data file into something appropriate for Scoutbook. @LisaR Did you get any response? SOAR is our primary tool for communication since it allows us to easily create custom email lists and maintain a far more inclusive calendar. You will need to contact the Troopmaster folks to determine which versions currently support importing Scoutbook data. Format: Comma delimited If not, We have a ~120 scouts that will need to be migrated, so its important to get it right the first time. NOTE: If you would like to do monthly uploads, please also use Internet Advancement. What is the Log In as Den Leader For? Im a new advancement coordinator, so I am trying to ensure I am migrating everything I can and Im only partially familiar with Troopmaster. Remember where you created the file so you can find it later! I think it's also faster) if you import the data in the csv format We have a few dozen scouts, and it would be very impractical to have to enter all that data by hand into web forms. Use Git or checkout with SVN using the web URL. POC Management allow you to track data on members who aren't directly associated with your unit such as District/Council leaders, local business owners, etc. I had to do this by hand. .jumbotron .section-inner { I only did this for the active scouts. I dont think Troopmaster supports exporting activities either. Scouts. View your unit activity details directly in your personal Gmail or other calendar. You can upload your data using our generic CSV templates. This forum has a treasure trove of great info Scouters helping Scouters! We have ~65 scouts and years of activities to migrate. Sorry, I thought this was posted a couple of days ago, before I left for the weekend campout. This forum has a treasure trove of great info Scouters helping Scouters! Set up internal email addresses that can automatically forward to an entire group of members (e.g., selected unit leaders, specific patrol, etc.). You signed in with another tab or window. It was a learning curve for me moving from Troopmaster to Scoutbook, but in the end I like Scoutbook better. Advancement Rules Checking. General Program Settings Enter your unit type/number, view your license details, set up your PayPal account settings, and more. You can also print Award Cards for your awards as well making the whole process quick and simple. You could either designate someone to forward relevant reminders/notifications to that secondary list, or create a pseudo-adult in your Scoutbook unit, using that group email address. that. Words get reused, for example platform might refer to the device (or a group of devices). Its surprising to me that there is no bulk import feature for these activities. Its much easier to create one campout with 22 attendees than it is to create 22 campouts, or take 22 scout records in Troopmaster to count up overnights. Quick and simple moving from Troopmaster to Scoutbook, but we have many! 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